Job ad: Archives & Heritage Centre Co-ordinator

Institute of Our Lady of Mercy requires an Archives and Heritage Centre Co-Ordinator

  • Based at the Convent of Mercy, Bermondsey, London, SE1
  • Salary approx.   £23,600 (28 hrs) – £29,500 (35 hrs) (£16.20 per hour)
  • Initial 2-year contract, 28 – 35 hours per week.

An opportunity has arisen for an Archives and Heritage Centre Co-Ordinator at the Archives of the Institute of Our Lady of Mercy.

You will possess an honours degree appropriate to the subject, a post-graduate qualification in archive administration and have at least two years’ experience.  As well as your knowledge of archives, records and information management including computer-based systems, you will have sound communication skills and be willing to learn about and work according to the spirit and values of the Institute of Our Lady of Mercy.  You will also be responsible for the Heritage Centre on the same site.

Other benefits include a total of 35 days annual leave inclusive of Bank Holidays and admission to the Institute Pension Scheme.

A full information pack and application form is available from:

Mrs Tracey Rogers-Thomas,

Institute of Our Lady of Mercy,

Cemetery Road,



LS19 7UR

Or email

Application forms to be returned by 13th Feb 2019

Interview date: 26th Feb 2019 in Bermondsey

Job ad: Archivist and Records Manager

Archivist and Records Manager​​​​

Based in Acton, London W3 9LP

A committed experienced archivist is required on a part-time basis by mutual agreement to be the General Archivist for the Medical Mission Sisters, an international congregation of Roman Catholic women religious with headquarters located in west London.

You will possess a recognized qualification in archive administration or equivalent and a minimum 3 years’ post qualification experience. You will be expected to demonstrate a high degree of self-motivation and initiative working in a small private general archive. You must have good communication and interpersonal skills for teamwork and a strong experienced base knowledge of IT.

You will be responsible for the overall management and administration of the general Archive.

You will liaise in an advisory capacity with the Sisters who are responsible for local archives in other parts of the Society.

The archive chronicles the twentieth century development of the Roman Catholic Church’s provision of professional medical care by women for women and the evolution of its healing mission. You will have a unique opportunity to contribute to this rich international historical archive.

Part-time – 21 hours

(Salary) £ 27,000 – £ 29,000, pro rata, depending on experience

For a full job description email: or by telephone 0208 992 6444

Closing Date: February 28, 2019

To apply please send CV with cover letter plus 2 references to

Job ad: Project Archivist

Project Archivist

1 year Fixed Term Contract from February 2019

Monday to Friday, 35 hours per week

£16,000pa, onsite accommodation may be available

Are you an enthusiastic and committed professional with excellent organisational, operational and interpersonal skills?

St George’s is an outstanding school, opened in 1869 by the Catholic Josephites, with the aim of providing a perfectly balanced education for boys and girls.

We are seeking a Project Archivist to assist with the identification of material for the forthcoming anniversary of St George’s College. The ideal candidate will have at least 3 years’ experience in archiving procedures and project management skills. A formal qualification in this area is desirable. With a high level of attention to detail, excellent interpersonal skills and the ability to work as part of team with minimal day to day supervision.

As well as the beautiful surroundings and excellent facilities we also offer:

  • Free freshly prepared lunches
  • Onsite accommodation at subsidised rents
  • Employee Assistance Programme and Benenden Membership
  • Childcare vouchers and holidays camps discounts
  • Discounts with local retailers
  • Employee social events
  • Onsite parking

For an application pack please contact the Human Resources team on 01932 839300 ext 3785 or by email The deadline for completed application forms is midday on Monday 3 December 2018, interviews will be held on w/c 10 December 2018.

For further details or to arrange an informal visit to the College, please contact Christian Kendall-Daw, Deputy Head Staff, on 01932 839300 ext 3311 or by email

St George’s Weybridge is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.  St George’s Weybridge is an Equal Opportunities Employer and a registered Educational Charity no. 1017853 as well as a data controller and registered with the Information Commissioner’s Office as required under current data protection legislation. Further information about how we use personal data is available in our Privacy Notice.

Visiting Fellowships-Durham Residential Research Library

Fellowships for the academic year 2019–2020

The new Durham Residential Research Library is delighted to invite applications from researchers for Visiting Fellowships, from one to three months in duration. In addition, a series of named fellowships are available to work on particular collections or subject areas.

The Durham Residential Research Library aims to enable and foster research across the three historic collections of Durham – those held by Durham Cathedral, Ushaw College, and Durham University, including Palace Green Library and the Oriental Museum. They include not only libraries, but also archives, collections of visual and material culture, and architectural assets. The purpose of the Visiting Fellowships is to support research into these globally significant collections.

Named Fellowships

In addition to the general scheme, there are several named visiting fellowship programmes. The Lendrum Priory Library Fellowships specifically support work on the surviving contents of Durham Cathedral’s medieval priory library. This collection is currently the focus of a large-scale digitisation project, Durham Priory Library Recreated. The Holland Visiting Fellowships support research into any of the collections held in Durham.

Fellows will be encouraged to work collaboratively with academic subject specialists, librarians, archivists and curators to realise the collections’ research potential, and to develop innovative research agendas. They will also be encouraged to participate in the life of the University, particularly its broad range of seminar series.


Applicants should submit a short CV together with a summary of the project and materials they propose to work on, and the expected publications or other outcomes (maximum two sides of A4). Applications should demonstrate a serious research interest that focuses on primary source material within the collections held at Durham. Applicants who plan to collaborate with Durham academic staff are especially welcome and should mention this in their application.

We aim to be flexible with fellowship dates – applicants should indicate their preferred dates and their preferred fellowship duration (i.e. one, two or three months). They should also indicate to which university department(s) and/or research centres their research most relates. Applications should be submitted by noon on 14 November 2018. We shall aim to notify successful candidates by early in December.

Fellows will be granted an honorarium of £1,800 per month towards their transport and subsistence costs. Self-catered ensuite study bedrooms at Ushaw College (3.5 miles from Durham city centre) will be available at a competitive rate. Please note that fellows will be expected to arrange their own travel. Fellowships will generally last for one month but can last up to a maximum of three months. Those applying are advised to consult with the relevant collections staff to ensure that the materials they wish to work with are available at the times of their visit.

Information about the collections can be found here:

Academic enquiries: Dr James Kelly

Please send applications to:

Job ad: Project Archivist


Salary £25,000 to £28,000 per annum, dependent on experience

The Bishops’ Conference of Scotland currently has a fixed term vacancy for a Project Archivist, based initially in Glasgow for approximately 3 months; thereafter, the role will be based in Edinburgh. The postholder will be responsible for preparing the Archive Collection of the Marist Brothers for its move to the Scottish Catholic Archive. The role will involve auditing, cataloguing, including creating a suitable digital catalogue database, and re-packaging the collection in line with Data Protection legislation. Applicants for the post will be educated to degree level and will have a Postgraduate Diploma in Archives Management or equivalent demonstrable experience. Applicants will be able to evidence a good working knowledge of at least one type of cataloguing database software, along with a good working knowledge and best practice in preservation, including digital preservation. Applicants will have the ability to work to tight deadlines, be highly motivated and have excellent IT skills. To obtain an application pack for this post please email or write to Recruitment, Bishops’ Conference of Scotland, 64 Aitken Street, Airdrie, ML6 6LT. Closing date for applications is Friday 28th September 2018 at 5pm.

Job ad: Records Management & GDPR Assistant

The Archdiocese of Southwark is looking to recruit a Records Management and GDPR Assistant.  The role is to assist the Diocesan Finance Office in reviewing and processing its paper records and to work with the Diocesan Archivist to develop and implement records management guidance and procedures both for the Finance Office and the other parts of the Diocese.  In addition, it will help the Diocese meet its GDPR requirements through the provision of advice and guidance and supporting the Data Protection Officer (DPO) in managing GDPR audits, subject access requests and data breaches.
This is a full time role initially for a 12 month fixed term period.  Hours 0900 – 1700 Monday to Friday. Starting salary £22750pa – £24750pa depending on skills and experience.
The ideal candidate will have a good undergraduate degree and an archives or records management qualification or be working towards one.  A working knowledge of GDPR is also essential as are good general IT skills.
Please find a full job description below.
To apply, please send your CV to Jenny Delves, Diocesan Archivist:
Closing date for applications: Friday 21 September 2018.
Job Description
Job profile:     Records Management and GDPR Assistant
Location:    Diocesan Finance Office, 59 Westminster Bridge Road, SE1 7JE
Job purpose: There are two elements to this role:
1. Records Management: To assist the Diocesan Finance Office in reviewing and processing its paper records; to work with the Diocesan Archivist to develop and implement records management guidance and procedures both for the Finance Office and the other parts of the Diocese.
2. GDPR: To help the Diocese meet its GDPR requirements through the provision of advice and guidance and supporting the Data Protection Officer (DPO) in managing GDPR audits, subject access requests and data breaches.
Reporting to: This job is ultimately responsible to the Financial Secretary, but will take day-to-day instruction from the Data Protection Officer and the Diocesan Archivist.
Hours: 0900-1700 Monday-Friday
Length: Initially fixed term for 12 months.
Salary: £22750pa – £24750pa depending on skills and experience.
Key Responsibilities:
1.    To work with the Records Management Assistant to complete the review and processing of the Finance Office’s paper records using the retention guidelines.
2.    To help manage the secure disposal of paper records that are no longer required and to offer advice to parishes on secure disposal.
3.    To create and maintain a managed storage system for the Finance Office’s paper records including ensuring that an accurate list of stored paper records is kept.
4.    To work with the Diocesan Archivist to develop and implement records management guidance and procedures for the Finance Office and other parts of the Diocese.
5.    To keep the Finance Office retention guidelines up-to-date. To ensure that Finance Office staff apply these guidelines to their paper and digital records and to assist them where required.
6.    To develop these retention guidelines further for the other parts of the Diocese (i.e. Curial Offices).
7.    To provide advice, guidance and training to all Diocesan staff on the records management procedures that are put in place. In particular to assist Diocesan staff with understanding and implementing the retention schedules.
8.    If required, to assist in developing file structures for the storage of the Finance Office’s digital records.
9.    To work under the instruction of the Data Protection Officer to provide general GDPR advice and guidance throughout the Diocese, undertake data protection audits, to update GDPR documentation and agreements when required, and to provide reports on GDPR activities.
10.    To notify the Data Protection Officer immediately of any breaches or subject access requests and then work with the Data Protection Officer to respond as needed in each case.
11.    To provide monthly progress reports to the Financial Secretary and Diocesan Archivist.
12.    To undertake any other related tasks that may be required.
Person specification:
– A good undergraduate degree.
– Archive or records management qualification or working towards one
– Working knowledge of GDPR
– Previous experience of working within an archive or records management service.
– A sound understanding of records management principles.
– Good general IT skills and knowledge.
– Well-developed time management and organisation skills.
– An ability to work accurately and with attention to detail.
– Methodical approach to tasks.
– Able to follow agreed procedures and instructions accurately and consistently.
– Self-motivated with an ability to work independently and manage own workload.
– Flexible and enthusiastic approach.
– Excellent interpersonal skills with strong written and verbal communication skills and the ability to communicate with confidence at all levels.
– The ability to work closely and collaboratively with colleagues to complete a project.
– Comfortable lifting and carrying files and boxes.
– Sympathetic to the ethos of the Catholic Church.
– A knowledge of the Catholic Church in England.

Job ad: Cataloguing Archivist

The Jesuits in Britain Archives is looking for a Cataloguing Archivist to join them for a fixed term one year contract, preferably starting in September 2018, on a full time (35 hours/week) basis. The main tasks will be cataloguing the collection and making the archives accessible to others. This position would ideally suit those who have recently completed a postgraduate qualification in Archives and Records Management and who wish to gain more experience. For more information and an application pack contact Mary Allen at

Salary: £23,000

Closing date: 6 August 2018