CAS Conference Cancelled

Dear Members

In view of the latest advice from the government and in line with action being taken by other organisations, such as ARA (Archives and Records Association) and the Centre for Catholic Studies at Durham University, CAS Council has reluctantly decided to cancel the annual conference, which was due to take place at High Leigh, 18 – 20 May 2020. Anyone who has already applied will receive a full refund.

We have been monitoring the developing situation and have been in close touch with the conference centre at High Leigh over the past weeks and this now seems to us to be the best, indeed the only, course of action in the light of current advice and the best way to safeguard our members. The society stands to lose in the region of £4,000 by this action but there is no immediate alternative. Even if we were to go ahead which, in the end, might not be possible, the restrictions on movement and the advice to older members of the community to self-isolate would probably mean few people would attend and it would not be possible to present the sort of conference members have come to expect.

It is possible that we might be able to arrange with High Leigh to re-schedule the conference for a date later in the year, maybe September or October although, at the moment, we have no way of knowing if  the present crisis will have passed by then. Financially, we might recoup some money if we did this, but only if there was a good attendance. Finding a date convenient to all, at relatively short notice, could be difficult, and people might be reluctant to come for a variety of reasons. A good attendance in the autumn could impact on attendance at the May 2021 conference, which is already booked. It would be very helpful if you can let me know if you would be interested in a conference in autumn 2020 and another in May 2021 or if you think we should cancel the 2020 conference. Would a day conference in the autumn be of interest?

We will let you know as soon as possible what is decided and continue to provide you with CAS publications as they become available.

Please do get in touch with me with any comments and suggestions.

I wish you all well during these difficult few months and pray the Lord will bless and protect us all.

Judith Smeaton, CAS chair

Archives volunteers sought

The Methodist Church is looking for two Archives Volunteers to help with the preparation of the Methodist Missionary Society collections before their transfer to a permanent repository.
Tasks will include but are not limited to:

  • Physical preparation: removing clips and staples, repackaging documents, organising records within the boxes
  • Weeding: looking for duplicates, removing material according to agreed rules
  • Listing: creating box lists for different categories of records
    Personal qualities required:
  • Interest in history or archives
  • Attention to detail
  • Computer literacy; data inputting
  • Understanding of Data Protection rules
  • Ability to lift boxes and volumes
    Work will be supervised and supported by the two Project Archivists.
    We ask that volunteers commit to one day a week (5 to 6 hours of work, preferably not Wednesdays). The position would suit someone in the London area as it will be based at The Methodist Church House (25 Marylebone Rd, London, NW1 5JR). Transport expenses will be reimbursed.

If you are interested in volunteering in this role, please send a brief statement to explaining why you would like to be involved in the project along with the days you would be able to come in.

Catholic Archives Society ANNUAL CONFERENCE 2020

Monday 18 to Wednesday 20 May 

High Leigh Conference Centre

Lord St., Hoddesdon

EN11 8SG

Tel: 01992 463016


Monday 18th May

15.45 Arrivals, tea and registration

17.00 Welcome and overview of the Conference

Session 1: Donna Maguire, Bishops’ Conference of Scotland, ‘The archives of the Catholic Bishops’ Conference of Scotland’

19.00 Evening meal

20.00 Book launch

Tuesday 19th May

8.00   Mass

8.30   Breakfast

9.15   Session 2: Margaret Harcourt Williams, FCJ Archives, ‘Working with the FCJ archives: a case study’

10.15 Coffee/Tea

10.45 Session 3: Dr Hannah Thomas, The Bar Convent, ‘Rediscovering the Archives of the Bar Convent, York’

12.00 Lunch

13.30 Session 4: Interest groups

14.30 Coffee/Tea
          Free time

17.30 Session 5: Annual General Meeting

19.00 Evening Meal

Wednesday 20th May

8.30   Breakfast

9.15   Session 6: Lawrence Gregory, National Institute of Newman Studies Archives, ‘Introduction to utilising Facebook and Twitter to promote your archive service’

10.30 Coffee

11.00 Session 7: Open Forum (including feedback from interest groups)

12.10 Mass

13.00 Lunch (followed by departures)


Residential £185 (members), £195 (non-members)

Various day delegate rates as per booking form.


Booking forms and any queries about bookings or accommodation should be addressed to:

Mr Jim Hughes, 12 Holburn Terrace, Ryton, Tyne and Wear, NE40 3DQ

Cheques should be made payable to Catholic Archives Society.  The closing date for bookings is Wednesday 22nd April. If your booking is likely to be delayed, please contact Jim as soon as possible to advise him of this, as bookings will be dealt with in order of receipt.


The Society is committed to paying for the rooms we have reserved and so it may not be possible to make refunds if rooms remain unfilled.


The local Railway station is Broxbourne.
The station is two miles from High Leigh, but there are plenty of taxis available at the station at reasonable rates (typically £6).

Further information

For further information about the conference contact: Karen O’Connor. Tel: 020 79014896. Email:

2020 Catholic Archives Society Conference

The 2020 Conference will be held at High Leigh from 18-20 May. Speakers include:

Donna Maguire: ‘The archives of the Catholic Bishops’ Conference of Scotland’

Margaret Harcourt Williams: ‘Working with the FCJ Archives: a case study’

Edel Robinson: ‘Films made and commissioned by missionary institutes in Ireland’

Lawrence Gregory: ‘Using social media for archives’

Further details, including the full programme and booking form, will be issued shortly.

Job ad: Archivist and Records Project Manager

Based in Notting Hill, London.

A committed archivist is required on a part-time basis by mutual agreement to be the Project Archivist for the Sisters of our Lady of Sion, an international congregation of Roman Catholic women religious with headquarters located in Central London.

You will possess a recognized qualification in archive administration or equivalent.

You will be expected to demonstrate a high degree of self-motivation and initiative working in a small private general archive. You must have good communication and interpersonal skills for teamwork and a strong experienced base knowledge of IT. 

A basic knowledge of French is required.

You will be producing an inventory of the Records held by the Sisters of Our Lady of Sion.

Hours Part-Time 16 hrs weekly. Salary as ARA directives

Job Description

A knowledge of French is required

To assist in the assembling, cataloguing, preserving and managing the collection of historical information of the Congregation of Our Lady of Sion in the UK. To produce a IT inventory of each boxed record as arranged in the Archive Office. This post could be suitable for a new graduate or an experienced person.

To create a Library of  books and artefacts.

This person will be in an assisting position and will liaise with the local and Congregational archivist at all times.

All enquiries to Sr Tessa Hughes nds.

Our Lady of Sion

49 St Peter’s Road


Birmingham B17 0AU