Archivist and Records Manager – Medical Mission Sisters

Archivist and Records Manager Based in Acton, London W3 9LP

A committed experienced archivist is required on a part-time basis by mutual agreement to be the General Archivist for the Medical Mission Sisters, an international congregation of Roman Catholic women religious with headquarters located in west London.

You will possess a recognized qualification in archive administration or equivalent and a minimum 3 years post qualification experience. You will be expected to demonstrate a high degree of self-motivation and initiative working in a small private general archive. You must have good communication and interpersonal skills for teamwork and a strong experience based knowledge of IT.

You will be responsible for the overall management and administration of the general Archive.

You will liaise in an advisory capacity with the Sisters who are responsible for local archives in other parts of the Society.

The archive chronicles the twentieth century development of the Roman Catholic Church’s provision of professional medical care by women for women and the evolution of its healing mission. You will have a unique opportunity to contribute to this rich international historical archive.

Part-time – 21 hours

(Salary) £ 27,000 – £ 29,000, pro rata, depending on experience

For a full job description email: Generalate@medicalmissionsisters.org.uk or by telephone 0208 992 6444

Closing Date: 12 July, 2019

To apply please send CV with cover letter plus 2 references to Generalate@medicalmissionsisters.org.uk

A charity registered in England and Wales: 1072554

Archivist/Records Management Vacancy

St John’s Seminary – Wonersh

Archivist/Records Manager

St John’s Seminary, Wonersh, Guildford, Surrey (GU5 0QX) – a house of formation for Catholic Priests since 1891, is seeking to appoint an Archivist/Records Manager, initially on a 1 year fixed-term full-time contract (or a 2 year fixed-term part-time contract). The salary is £27,000 pa.

The successful candidate will be suitably qualified to degree level, and will have proven experience in the Archives/Records fields. They will also have a working knowledge of current Data Protection Legislation, particularly the General Data Protection Regulation (GDPR), and the Data Protection Act 2018.

Further details are available from Monsignor Gerald Ewing (Vice-Rector) – email: vice-rector@wonersh.org

Letters of application, plus accompanying CVs to be received by email by 31 May 2019. Interviews will take place the week beginning 10 June 2019

York Catholic History Day

This year’s Catholic History Day will take place on Saturday 1st June 2019 from 10am at the Bar Convent Living Heritage Centre, 17 Blossom Street, York:

The speakers include:

Dr. Wilfred Hammond Re-thinking the Rebellion of the Northern Earls, 1569

Dr. Emilie Murphy Catholic music and memory in post-reformation England

Dr. Peter Doyle Keeping the World at bay – Seminary training in England and Wales, 1850-1950

The cost is £18, including tea and coffee and students are half price.

Lunch is available at additional cost at The Bar Convent Café – please call 01904 464 910 to book a table.

The day will conclude with the vigil Mass of Sunday in the historic chapel.

For more information and to reserve a place please contact Judith Smeaton on 01904 704 525 or at judith.smeaton@btinternet.com.

CAS Visit to Dublin/Co. Kildare, August 2019

Visit to Dublin, 12th – 17th August 2019

There are plans for a CAS visit to archives in Dublin and Co. Kildare in August 2019.  The visit will begin in the afternoon of 12th August and end in the late afternoon of Friday 16th August. The programme is as follows:

 

MONDAY, 12 AUGUST 2019

2.30 P.M. CLONGOWE’S WOOD COLLEGE

CASTLEBROWN

 

TUESDAY, 13 AUGUST 2019

10.00 A.M. VISITOR CENTRE & MILITARY ARCHIVES

3.00 P.M. MERCY CENTRE INTERNATIONAL

4.30 P.M. MERCY ARCHIVES

 

WEDNESDAY, 14 AUGUST 2019

10.00 A.M. DUBLIN DIOCESAN ARCHIVES

3.00 P.M. ST MARY’S DOMINICAN CONVENT,

6.00 P.M. VIGIL MASS OF THE ASSUMPTION

 

THURSDAY, 15 AUGUST 2019

10.00 A.M. IRISH ARCHITECTURAL ARCHIVE

12.15 P.M. NATIONAL ARCHIVES OF IRELAND

3.00 P.M. CHESTER BEATTY LIBRARY

 

FRIDAY, 16 AUGUST 2019

10.00 A.M. MAYNOOTH COLLEGE, TOUR

11.30 A.M. SPECIAL COLLECTIONS

JOHN PAUL II LIBRARY

12.45 P.M. LUNCH IN PUGIN HALL

2.15 P.M. RUSSELL LIBRARY

 

Accommodation will be bed and breakfast at Maynooth College, Co. Kildare. Participants must make their own travel and insurance arrangements.  The visit will begin and end at Maynooth.

The cost should be no more than £380.  This will cover accommodation, coach hire and administrative costs but not lunch and evening meals. 

If you would like to come, please send a deposit of £60 as a cheque payable to the Catholic Archives Society to Sr Benignus O’Brien, Langdale House, 42 Petitor Road, Torquay, Devon TQ1 4QF.  This will be returned minus a small administrative charge if the visit does not go ahead.

If you would like further details, to see the draft programme or to express your interest, please contact:

Paul Shaw, 020 8568 7305, paul.shaw@psmgs.org.uk

Paper Conservation Training Event

THE CATHOLIC ARCHIVES SOCIETY

Training afternoon, Friday 16th February 2018

Topic

Paper Conservation following a Disaster

Trainer

Sue Hourigan, Senior Conservator,

Berkshire Record Office

Place

Berkshire Record Office, 9 Coley Avenue, Reading, Berkshire, RG1 6AF

Time

1pm to 5pm

Cost

£35 members. £37 non-members

Booking

Please send a cheque made out to the Catholic Archives Society to the treasurer, Sr Benignus O’Brien, Langdale House, 42 Petitor Road, Torquay TQ1 4QF

Further information

Margaret Harcourt Williams, mm@harcourtwilliams.me.uk

Catholic History Day, Bar Convent, York

Catholic Record Society/Postgate Society/English Catholic History Association

CATHOLIC HISTORY DAY

The Bar Convent, York

Saturday 3 June 2017

PROGRAMME

10.00  Arrivals and coffee

10.30  Welcome and introduction to the day

10.35  Dr. James Kelly: Rendering unto Caesar? The secular, the sacred and the formation of an English Catholic identity c.1558 – 1829

11.40  Break

11.50  Dr. Cormac Begadon:  Exile and Mission: the English Catholic Clergy 1568-1793

1.00  Lunch

2.30  Dr. Hannah Thomas From Exile to Integration: English Convents across the Channel c.1597 1794

3.30  Tea

3.45  Dr. Caroline Bowden “We must have a school for our daughters” –  what were the choices?

 5.00  Vigil Mass of Sunday in the Convent Chapel

COST: £15.00 (Students £7.50) includes tea and coffee but not lunch. Light lunches available in the restaurant, bookable on the day. Telephone 01904 464 910 to reserve a table.

For more information and to reserve a place please contact Judith Smeaton on 01904 704 525 or at judith.smeaton@btinternet.com.

Report of an archives training event at Hereford Archives and Record Centre (HARC), 13th March 2017

Richard Wade is one of the four archivists at HARC who has worked with many different types of archives. He gave a very useful general introduction on archives in an afternoon session organised by the Catholic Archives Society at HARC.

We had submitted questions in advance which he used to plan the talk. He covered general archive management and more specifically how to deal with archives as well as giving lots of practical tips and making everyone think about their own archives.

Although based on his own experience in Hereford, Richard stressed throughout how important it was for policies and procedures to be relevant to our own institutions. He also assured us that all collections had backlogs – we were not alone!  Even small tasks could take all day if extra research was needed.

He covered the definition of archives, the value of archives, policies and procedures, accessioning archives, the arrangement and description of archives and even the packaging requirements.

Some complex issues such as data protection would need a separate session, but he gave a few useful pointers about personal information and ways of handling such enquiries. He advised making sure that current material is not put in archive collections as it could create too many issues including legal problems.  He explained about the value of a consistent retention schedule: if you agree to keep items for a fixed period you must ensure they are not kept after that period (this may be a requirement of Data Protection regulations).

He suggested that with electronic and some financial records it would be sensible to get into discussions at an early stage of the record cycle; the best way of keeping electronic records for the future is still work in progress.

The importance of consistency in arrangements, cataloguing and descriptions were some of the key points, as was keeping collections together; the provenance and original order can be valuable in making the most of the item, whilst catalogues and indexes can link related items in different collections.

Richard gave us some exercises on how to sort different archives; these gave him the chance to highlight some of the potential pitfalls.  He encouraged all to avoid using the term “miscellaneous”!

It was an extremely interesting and useful afternoon, giving all the participants plenty to consider when they start on their own archive collection work.

The event will be repeated on Monday 30th October. Please contact the Catholic Archives Society for more details.

Una Morgan
Ledbury  Parish Secretary

Religious Archives Group, Conference 2017

A reminder that there are still places for this year’s Religious Archives Group Conference, 2017. The conference will be held at Our Lady of Mercy in Bermondsey, London on Friday May 5th, 2017 and this year’s theme is Women in Religious Archives. Further details and the booking form can be found here:

https://religiousarchivesgroup.org.uk/conferences/conferences/

If you would like to attend, please return your form as soon as possible. The deadline for bookings is Friday 26 April 2017 and please note that your booking is not confirmed until you receive an acknowledgement from us.

Best wishes
Jeff Gerhardt
RAG Chair