Guidelines for prospective contributors

  • The author and the Catholic Archives Society are both copyrighted.
  • The contents of any publication must be approved by the Council of the Catholic Archives Society and may be edited, particularly if it seems necessary to place an advice leaflet in a more Catholic context. The author will be advised of any changes and edited publications will be circulated only with the author’s consent. Journal articles are approved by the editor.
  • It is helpful if the writer of a leaflet or journal article can end with a select list of further reading and sources of advice. In an occasional paper, this should be more extensive giving a reasonable survey of the relevant literature and including on-line resources where appropriate.
  • The advice leaflets are distributed to all members of the CAS and are published, free of charge, on the website. Occasional Papers will be sold through the Society, and the most current distributed to new members. The journal is made available to all of the membership, and to general subscribers to CAS publications.
  • Contributions may be added to the portfolios of archivists seeking registration.

Advice Leaflets

  1. Advice Leaflets should generally be of around 1,000- 1,300 words long, which is approximates to a single double-sided A5 folio. This may be regarded as the standard format. If specifically demanded by the subject matter, a more extended format of two or three A5 folios stapled may be considered acceptable.
  2. The intention is that the series should provide brief introductions to subjects likely to be of professional value or interest to archivists working for Catholic bodies or institutions. The necessity is for brevity and simplicity, but it is important that the information provided is accurate, up-to-date, and reflective of the requisite technical and professional knowledge.
  3. The content may cover a topic of interest specifically or mainly to holders of Catholic archives, or may have the aim of providing a more general treatment of a relevant topic of an archival nature, or be in the form of a compilation of useful sources or information..
  4. There will be a standard heading at the top of the first page of an advice leaflet: Catholic Archives Society Publications, Archive Advice Leaflet Number –Title
  5. The name of the writer, position, place of work and date of publication are given at the end of each advice leaflet.
  6. Pictures and diagrams may be included in an advice leaflet as necessary, but are inevitably restricted by the format and the need to produce the leaflets simply in black and white.
  7. The name of the writer, position, place of work and date of publication are given at the end of each advice leaflet.
  8. If possible, the advice leaflet should be submitted within six weeks of the writer’s agreeing to write it, though a longer period may be negotiated. It will be discussed at the next CAS Council meeting and circulated with the next mailing. In the first instance, submissions should be made to the Co-ordinator of the Publications Sub-Committee.

Occasional Papers

  1. Occasional Papers are produced with the aim of dealing with archival or archival-related subjects, where a more extended discussion or exposition of a topic is required, beyond the scope of a short leaflet or article.
  2. The author should have detailed knowledge or experience of the area dealt with, and if necessary should carry out research and consultation with the Society or wider archival community before producing the paper.
  3. Footnotes are acceptable, though not obligatory. They should, preferably, be short and relate to other sources rather than adding large amounts of additional information.
  4. The length of the publication will inevitably vary according to the treatment or subject matter, but a length of around 5,000-12,000 words would be most acceptable.
  5. The name of the writer, position, place of work and date of publication are included on the title page of each occasional paper.

CAS Journal

  1.  Catholic Archives, the Society’s journal, is published annually in the spring.
  2. Contributions of up to 2,500 words are most generally acceptable, though longer articles may be included if the subject matter is deemed to warrant it.
  3. Material should preferably be submitted typewritten or word processed.
  4. Footnotes are acceptable, though not obligatory.
  5. The editor reserves the write to edit all copy, including ensuring that all final articles appear in a standard format.
  6. Pictures and diagrams may be included as necessary, but are inevitably restricted by the format and publication in black-and-white.